Prepare tenders and standardized tender templates and documentation.
Prepare initial tender documentation and coordinate obtaining the required approvals.
Maintain a list of qualified vendors, especially as related to planned tenders
Prepare/maintain Contracts Database and monitor the renewal of contracts or new bidding process and advice the Contracts Specialist on the actions to be undertaken in a timely manner.
Prepare and maintain contracts files for all contracts entered.
Checking and distributing documents and department correspondences.
Responsible for the departments filing and documents keeping.
Correspond with vendors in conjunction with the tender process as required, i.e., non-disclosure agreements, confirmation of interest, etc.
Assist in preparation and/or review of Tender Documentation Packages comprising of Instructions to Bidders, Contract Form, General Terms Conditions, Bid Forms, etc.
Assemble and maintain internal Procurement documentation relating to the tendering process, including recording management approval relating to tendering and contracting actions.
Maintain tender files and arranges their archiving upon Tender completion
Prepare Tenders status reports and expected time-lines on a regular basis and when requested.